The Company is a global manufacturer and supplier of electrical equipment and products, is looking to establish its presence in the North American market under its own brand name. 
 

The Project Coordinator plays a key supporting role within the Project Management organization. This position focuses on administrative coordination, documentation control, scheduling support, and cross-functional communication to ensure projects are executed smoothly and efficiently.

The Project Coordinator works closely with Project Managers, Engineers, Sales, Factory teams, and external partners to support day-to-day project activities. This role requires a highly organized, detail-oriented individual who can manage multiple tasks, maintain accurate records, and proactively support the project team.
 

• Provide administrative and coordination support to Project Managers throughout the project lifecycle
• Maintain and update project documentation, schedules, trackers, and internal databases
• Prepare, organize, and distribute project-related materials, reports, and meeting minutes
• Support as a point of contact for internal coordination between cross functional teams
• Support communication with customers by assisting in preparing responses, schedules, and status updates

Pre-Bid / Order Support:

• Assist in reviewing customer drawings, specifications, and project documentation
• Organize compliance sheets, document logs, and quotation support materials
• Coordinate information flow between internal teams and external vendors as needed
• Track RFQs, quotations, and approval status

Post-Order / Execution Support:

• Support the preparation and maintenance of project schedules and milestone trackers
• Assist with document control including drawings, BOMs, approvals, and revision tracking
• Track submittals, approvals, and outstanding action items
• Monitor progress and flag potential issues or delays to the Project Manager
• Support coordination with suppliers, service providers, and internal factory teams

Administrative & Coordination Activities:

• Schedule meetings and coordinate agendas, action items, and follow-ups
• Maintain project files, logs, and shared folders to ensure data accuracy and accessibility
• Track expenses, basic budget items, and supporting documentation
• Prepare periodic project status summaries and internal reports
• Assist with compliance, quality documentation, and record keeping
   

• Bachelor’s degree preferred (or equivalent work experience)
• 0–5 years of experience in project coordination, administration, or support roles
• Strong  organizational and time-management skills with high attention to detail
  Ability to manage multiple tasks and priorities in a fast-paced environment
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Team-oriented mindset with a proactive and supportive attitude
• Ability to follow established processes and maintain accurate documentation
   

• Health, dental, and vision insurance
• 401(K)
• PTO
• Long-term/short-term disability insurance.
• Life insurance.